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ESI (Employees State Insurance) Registration Online

Employee State Insurance (ESI) registration is a legal requirement for many businesses in India. Employee State Insurance is overseen by a government organisation known as the Employees State Insurance Corporation (ESIC), which takes care of how the ESI scheme works and helps employees get its benefits. Businesses that have 10 or more workers need to get ESI registration. The exact requirement of ESI registration varies based on the type of business activity and its location. Shine Legal India assists businesses in completing the ESI registration process. We take care of all the necessary paperwork and steps to ensure that the ESI registration is done properly and on time. With a deep understanding of the rules and a focus on customer needs, we at Shine Legal India make the ESI registration process simple and easy for you.

What is ESI (Employees State Insurance) registration

ESI registration is the process by which employers and employees sign up for the Employees State Insurance (ESI) scheme. The Employees State Insurance Act of 1948 introduced the ESI scheme as a social security initiative aimed at providing financial protection to workers. The ESI registration scheme is designed to safeguard employees and their families by offering healthcare services and financial relief in cases such as illness, maternity, work-related injuries or even death. The ESI registration scheme offers employees with various benefits and safeguards, such as

  • Health and medical care
  • Maternity assistance
  • Workplace injury and disability
  • Death benefits
  • Unemployment support
Applicability of ESI (Employees State Insurance) Registration

ESI registration becomes mandatory for establishments with a workforce of 10 or more in many states or (20 in some specific states) where employees earn a monthly wage up to Rs. 21,000 per month or Rs. 25,000 for people with disabilities. The establishments listed below must register under the ESI scheme-

  • Factories and manufacturing establishments with 10+ employees.
  • Shops which include retail/wholesale with 10+ employees.
  • Restaurants and hotels with 10+ employees.
  • Road transport establishments with 10+ employees.
  • Cinemas and preview theatres with 10+ employees
  • Newspaper establishments which include printing/publishing with 10+ employees.
Unlocking the benefits of ESI (Employees State Insurance) registration
  • Medical care- As soon as an employee and their family begin working for an insured company, they are eligible for full medical coverage through ESI registration.
  • Self-financed scheme- ESI registration is part of a self-funded scheme in which both employees and employers contribute to the Employees State Insurance Fund.
  • Benefits- Insured workers who register for ESI are eligible for both monetary and health benefits.
  • Management- ESI registration is governed by the Employees State Insurance Corporation, functioning under the supervision of the Ministry of Labour and Employment, Government of India.
  • Legal compliance- Employers can avoid fines and legal issues by complying with the legal requirements through ESI registration.
  • Unemployment benefit- ESI registration provides unemployment benefits to employees who lose their jobs due to injury or disability, offering crucial financial support during recovery.
Checklist of Essential Documents Required for ESI Scheme Registration
  • PAN cards for the business/employer and employees
  • Registration certificate under Factories Act, 1948 or Shops and Establishments Act, 1954
  • Aadhaar card of business owners, partners, or directors
  • Photographs of the employer and all employees
  • Office address proof (electricity bill, rent agreement, etc.)
  • Business bank statement or cancelled cheque
  • GST registration certificate (if applicable)
  • Employee details including salary information
  • List of directors or partners with contact details
  • Partnership deed or company incorporation certificate
  • Attendance register of employees
ESI Registration Online Process
  • Visit the official ESIC website
  • Sign up with your company name, state, email, etc.
  • Receive login details via email
  • Log in and click ‘New Employer Registration’
  • Fill Form 1 with accurate employer information
  • Upload scanned copies of the required documents
  • Review and submit the application
  • Pay the registration fee as instructed
  • Receive your 17-digit ESI registration code after verification
  • Register each employee and generate their ESI numbers
Next Steps After ESI Registration
  • Maintain employee attendance, wages, accident, and inspection records
  • File monthly returns with employee salary and contribution details
  • Maintain an accident register for reporting and claims
  • Display posters/notices informing employees about ESI benefits
Penalties for Non-compliance with ESI Registration
  • Interest: 12% annual interest on late payments
  • Fines: Imposed for failure to register or delay in payment
  • Legal Action: May be initiated for non-compliance
  • Reputation Risk: Can affect employee morale and trust
Why Choose Shine Legal India?
  • Saves Time and Resources: Experts handle PF and ESI compliance
  • Reduces Errors: Accurate calculations and timely filings
  • Ensures Compliance: Avoid legal disruptions to your business
  • Provides Expert Guidance: Stay updated on regulations
Why Choose Shine Legal India for ESI Registration

Shine Legal India provides professional and dependable ESI registration services with the assistance of a skilled team of chartered accountants and legal specialists. The team at Shine Legal India understands how important it is for employers to meet ESI registration compliance requirements. We at Shine Legal India handle the entire process of ESI registration with precision and attention to detail. Shine Legal India also provides regular updates and expert support throughout the ESI registration process. Our team is always available to answer your questions and provide guidance, ensuring your business remains fully compliant.

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Faq's

FAQs

ESI registration is the process where employers and employees enrol in the Employees State Insurance (ESI) scheme. The Employees State Insurance Act of 1948 established the Employees State Insurance (ESI) program as a social welfare program to offer workers financial security.

ESI registration becomes mandatory for establishments with a workforce of 10 or more in many states or (20 in some specific states) where employees earn a monthly wage up to Rs. 21,000 per month or Rs. 25,000 for people with disabilities.

Yes, it is mandatory for eligible businesses under the Employees State Insurance Act, 1948.

The ESI scheme is managed by the Employees State Insurance Corporation (ESIC) under the Ministry of Labour and Employment, Government of India.

  • Free medical treatment
  • Sickness and maternity benefits
  • Injury and disability compensation
  • Dependent’s benefits
  • Funeral and unemployment support

The ESI code number is a 17-digit unique number issued after ESI registration and serves as proof of the establishment’s ESI coverage.

Yes, once the business is registered each eligible employee must be enrolled under the ESI scheme with their details on the ESIC portal.

  • FPAN cards for the business or employer as well as the employees.
  • Registration certificate issued under the Factories Act of 1948 or the Shops and Establishments Act of 1954.
  • Aadhaar Card of business owners, partners or directors
  • Aadhaar Card of business owners, partners or directors
  • Address Proof of the office (like electricity bill, rent agreement, etc.)
  • A business's bank statement or cancelled cheque
  • GST registration certificate
  • Employee details which include their salaries
  • List of directors or partners with contact details
  • Partnership deed or company incorporation certificate
  • Attendance register of the employees